File too big for email? There are solutions.

File too big for email?

Ever worked hard on the words / graphics / design of a brochure, flier or poster - fighting to make the deadline. Then, once the job is completed you email it - but it bounces because it's too big (or email doesn't work). What alternatives do you have? You Send It (http://www.yousendit.com) is a free service where you can use your browser to upload the file - the recipient is notified by email.

Monographics - You Send It This free service means you can confidently send files up to 100 MB - and they have a paid for service where you can send files of up to 2 GB. It's far faster and less expensive than couriers - we at Monographics recommend it.

Here’s how it works:

You Send It - a great way to send and receive larger files

Easily send your large file by uploading it through a web browser. There is also an application which allows you to send it from your desktop or from Microsoft Outlook - but the broweser solution seems to be the most popular.
YouSendIt stores your file securely and emails Monographics (phil@monographics.co.nz) a link to click on and download the file.
We receive the email notification, click on the link in the email and download the file. Done!

Check List for PDFs

Monographics - the bestformat for your print ready job is PDF We've been recieving digital files here at Monographics for years - and we've seen all sorts of mistakes. We urge everyone who sends us files to read the following. Making sure that your files are prepared correctly will prevent delays - something that we all want!

Essentials to check are:

File Transfer and Documentation

IMPORTANT: All materials must be labelled with your (the client) name and include contact information.

For files up to 10 MB, send by email to: print@monographics.co.nz (Note: sometimes your email provider limits how much you can send.

If the file size is more than 10 MB, we recommend using the service available on www.yousendit.com. See more here>>

For further instructions on how to prepare and submit your digital files, or to view a list of alternative file formats, please continue reading.

Let us design for you

Our in-house graphics service offer great quality at reasonable rates. For more information please contact: phil@monographics.co.nz

Making you own files: Preparation

Media

Materials may be emailed (preferred) or supplied on USB stick, CD or DVD discs. Media must be clearly labelled your contact information.

Native applications (Macintosh or Windows only)

Please talk to us before sending. However as a general rule, we accept Adobe: InDesign, Illustrator, and Photoshop, or call to discuss additional options. Files native applications should be saved as high-resolution, press-ready PDF files for ad transfer. For InDesign it's best to 'package'.

We accept native application files in three applications only: InDesign (2 or later); Illustrator (10 or later); or Photoshop. (Windows XP or later; Mac OS X or later).

Fonts

All fonts must be embedded, or provided if native application files are submitted.

Images

Images must be a minimum of 300 ppi (pixels per inch) and in CMYK or greyscale format. Note that for the best results logos should be in vector format where possible.

For optimal quality the effective resolution for continuous tone images should not be less than 300 ppi, nor greater than 600 ppi. Bitmap images should not be less than 400 ppi, nor greater than 1200 ppi. Rich black is recommended at 20-C, 0-M, 0-Y, 100-K. Total 4-colour process should not exceed 300% (C%+M%+Y%+K%).

Size is correct
Bleeds and trims:
1. used where graphics run to the edge of the page, trim marks are included
2. are not used were the graphics do not run to the edge of the page, best to provide trim marks
The file and it's components is in high resolution (300 ppi or higher)
All colours are in CMYK format
Fonts are embedded
Material or email is clearly marked with your name and contact details